Are Your Erasmus Partner Companies GDPR Compliant?

Are Your Erasmus Partner Companies GDPR Compliant?

Across Europe, sensitive student data is often circulated through emails and attachments by schools, agencies, and chambers without sufficient safeguards. This raises serious concerns about whether personal identity information is properly protected, disposed of correctly, or returned securely. In the context of Erasmus+ internships and mobility programmes, such practices fall short of the standards required under GDPR and European hard law, leaving schools and students exposed to risks that can easily be avoided.

The solution lies in adopting a secure Customer Relationship Management (CRM) system rather than relying on email attachments. A digital CRM ensures that student placements in Ireland and across Europe are managed with full legal compliance, protecting sensitive information while streamlining administration. Without such systems, there is no guarantee that student data is handled appropriately, which undermines both trust and compliance.

At Language Xchange Ireland (LXI), we have developed our own in‑house CRM over the past fourteen years, enabling our team to manage data securely and efficiently. We operate under a strict GDPR compliance policy, removing old data annually to ensure that information is never retained longer than necessary. Importantly, our partner companies only access limited portions of each student’s profile, focusing solely on academic achievements. This means that surnames, email addresses, dates of birth, postal addresses, and passport details remain confidential. Potential Irish employers see only the relevant information required to select suitable candidates for Erasmus+ work placements in Ireland, ensuring privacy and compliance at every stage.

As a trusted Erasmus Partner Company, LXI has been fully paperless for fourteen years. No student CVs are circulated as attachments, no vital data is printed in offices, and no information is sold to third parties. This guarantees that circulation is accounted for and disposal is secure, reinforcing our position as a reliable provider of internship experience programmes in Ireland.

When you are the organiser of an Erasmus+ mobility project, you need reassurance that your partner company is compliant, sustainable, and trustworthy. Language Xchange Ireland’s innovation and compliance is your reassurance. We combine ISO 9001 Quality Assurance, ISO 14001 Environmental Certification, and ISO 45001 Health & Safety standards with GDPR compliance to deliver programmes that are secure, sustainable, and internationally respected.

Stay compliant, protect your students’ data, and choose a partner that understands the importance of GDPR, sustainability, and Erasmus+ excellence in Ireland. With LXI, you can be confident that your programme is managed responsibly, on time, and with the highest standards of integrity.

Language Xchange Ireland — make learning unforgettable.

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